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Checks

216 checks, before you hit send.

Every check Bid Terminal runs on a bid, by area. Each one points to the page, the sheet or the line it came from, so you fix it in seconds or decide it's fine.

Every trade

The same checks catch it, whatever you install.

A few of what they find on a typical job. Sample job, sample rooms.

A plan note that fights the spec, caught with the RFI ready. Sample job.

Drywall

Addendum 3 changes wall type W3 to run full height to deck. Your takeoff still stops at the ceiling.

Flooring

The finish schedule says LVT-1 in Room 112. The floor plan tags it carpet. The question for the GC is written.

Tile

The supplier quoted 12x24 tile. The spec calls for 24x24. The quote line doesn't match the spec's product.

Paint

Your paint quote runs out two days before bid day.

Doors and hardware

An addendum adds four openings that haven't reached your price yet.

Masonry

Waste is on the takeoff and again on the price, so you'd bid it twice.

Addenda

Addendum 3 lands the night before. You see what it costs.

Every change for your scope, old and new side by side, with the dollars each one moves before you accept it.

Addendum 3: what changed, and what each change does to your price. Sample job.
216kinds of checks, run on every bid
1,000+page bid sets read for your scope, addenda too
~120work the same for every trade
Everyfinding has a Show me to the page and the line
22

Documents

The right books, every sheet, every addendum

  1. No plan set on the bid
  2. The plan set couldn't be read for tags, legend and rooms
  3. The spec book has none of your trade's sections (wrong book)
  4. A replaced spec book or plan set lost sections or sheets the old one had
  5. Sheet numbers need reading again
  6. A keynote tag appears on sheets but no keynote or legend says what it is
  7. A spec spot isn't legible even in a close-up
  8. Spec items came from scanned pages, or scanned pages weren't read
  9. The same addendum is on the job twice
  10. An addendum isn't read for your trade yet
  11. An addendum number is missing (you have 1 and 3, no 2)
  12. An addendum is a scan, so its reads are assumed
  13. An addendum moves the bid date and the due date doesn't match
  14. The GC isn't in Contacts
  15. An open to-do note on the bid
  16. An addendum is dated before an earlier-numbered one, so the order is unclear
  17. An addendum adds a sheet that isn't in your plan set
  18. An addendum says a sheet is reissued, but that sheet isn't in the set
  19. A read was skipped at your AI cost check, or stopped partway
  20. The drawing check didn't finish reading every page
  21. Code couldn't read a sheet's layout, so the AI read it: check those values
  22. No building section or framing plan for structure height (hanger wire)
46

Takeoff

Your takeoff against the plans, the legend and the schedule

  1. Columns matched by their headings: check them
  2. Lines read from a printed PDF takeoff report: check each number
  3. A takeoff line nothing counts, so it isn't in the price
  4. An untitled takeoff line is left out of the price
  5. The takeoff file was cut short on import
  6. A new takeoff line has no bid package yet
  7. Takeoff lines point at items that are no longer saved
  8. Several lines: same tile or different types?
  9. Several finish tags: price each on its own?
  10. The takeoff changed under a number you typed
  11. Packages: one proposal or separate, round boxes per package or for the job?
  12. The takeoff was measured on a page that isn't in the plan set, or isn't a ceiling plan
  13. A sheet's scale is wrong or NOT TO SCALE
  14. The takeoff needs uploading again so its areas keep their positions
  15. No ceiling legend found
  16. A ceiling type has no legend tag
  17. One type's areas hold two different tags
  18. Tile size unknown, so no tile is priced
  19. A typed SF or LF is far from the file's number
  20. The tags and sizes the app matched need confirming
  21. Wall angle taken from area perimeters (assumed)
  22. Light counts don't add up
  23. A tag on the plan isn't in the legend
  24. Tagged areas aren't inside any takeoff area
  25. Finish schedule, ceiling plan and takeoff disagree about a room
  26. A ceiling plan sheet has no takeoff
  27. An addendum's reissued ceiling sheet has no takeoff
  28. A room has no takeoff area
  29. A takeoff area sits over gypsum, another finish or a no-ceiling tag
  30. The schedule says a room isn't ACT, but it's in the takeoff
  31. An area was drawn twice
  32. Bulkheads/soffits, access panels, seismic bracing, wall angle or lights shown, with no takeoff line
  33. A room's takeoff SF differs from the drawings or schedule
  34. How should a deduct line count?
  35. Is the existing ceiling demo yours?
  36. Takeoff lines that belong to other trades came in with your file
  37. A perimeter line would print as area
  38. Walls came in as length only, with no height
  39. A wall type counts the same material twice
  40. A wet area has no waterproofing membrane
  41. Wet rooms on the schedule, but no wet area in the takeoff
  42. A fire-rated assembly has no UL design number
  43. Takeoff sits on a sheet an addendum replaced
  44. The takeoff and the bid count something differently
  45. Values that are starting guesses, not read from the plans
  46. Open-to-structure rooms still in the ceiling count
41

Scope

Spec, drawings, addenda and RFIs

  1. A spec item differs from your normal and isn't decided yet. Ceilings have a 13-item watch list (main and tee spacing, hangers, seismic, perimeter, fire rating, heights and plenum, tile edge, attic stock and more). For other trades it lists the price and risk items for the job.
  2. A drawing-check item isn't decided
  3. A spec item's quoted words aren't in the spec book
  4. The words are in a different paragraph than cited
  5. A specified product isn't in the book
  6. A section the spec cites isn't in the book (RFI it)
  7. A spec paragraph names a size or rating no item covers
  8. A material change read from the spec isn't on the estimate
  9. The job has something on your Ask me list ("This job has X. Bid it?")
  10. The job has something you marked Never ours, so it's now excluded
  11. The spec and the finish schedule disagree
  12. Schedule terms that cost money: night work, dates, work hours, trade order, liquidated damages, duration
  13. Bonds: bid bond, performance and payment bonds, a bid form asking bond cost
  14. An item costs money but isn't priced or excluded
  15. A spec number is vague ("per manufacturer"), so it goes to RFI
  16. A spec number's words can't be checked
  17. A spec number only applies in some cases ("where...")
  18. The spec numbers read need confirming
  19. A spec number isn't in the price
  20. A red spec change on the estimate: keep or remove
  21. A count you typed overrides the spec's count
  22. The spec counts a material differently from your formula
  23. You removed a line the spec added: put it back?
  24. You removed an item you chose to add to the price: put it back?
  25. An addendum has no changes for your trade, or changes nobody claims
  26. An addendum change's words aren't in the addendum
  27. An addendum change can move your price and hasn't reached it
  28. Addendum changes not yet seen or decided
  29. An addendum changes a spec number
  30. Reissued sheets not yet compared with the plan set
  31. A reissued sheet changed things for your trade
  32. The drawing check read the old sheet
  33. An addendum changes the estimate: fix it, then tap Fixed it
  34. Addendum sheets or sections involve your scope
  35. An RFI answer changes something (with dollar effect for ceilings)
  36. An addendum and an RFI give different values
  37. It's unclear whose scope an item is
  38. Accessories the spec asks for aren't in the price
  39. The spec asks for overtime at no extra cost
  40. Spec words that cost money, with no finding covering them
  41. Maker and product aren't named on the quote, the legend or the spec
29

Quotes

Every supplier quote, line by line

  1. A quote line isn't on the quote word for word
  2. A quote line isn't matched to one of your materials
  3. A quote's unit doesn't convert to the unit you buy in
  4. The line matches need confirming
  5. Which ceiling type does this line price?
  6. The quote's own math is off
  7. A $ amount on the quote isn't on any line
  8. Extra-charge or condition words (fuel surcharge, minimums, your own words)
  9. A second expiry comes before the good-until date or bid date
  10. The quote is expired or runs out before bid day
  11. Lead time runs past install start
  12. A quote price is more than 25% off your price sheet
  13. The quote's job name doesn't match the bid
  14. Tax left out or added twice
  15. A quote line isn't one of the spec's products
  16. Two reads of a scanned quote disagree on a price
  17. The quote was read before its text was kept
  18. The quote prices two options: which one?
  19. The price goes up or the quote expires before install
  20. A quote waiting to be accepted
  21. Spec products no quote covers
  22. A quote excludes something the spec asks for
  23. The supplier's name isn't on the quote
  24. The quote is made out to a different company
  25. The quote says nothing about freight or delivery
  26. The quote doesn't say whether sales tax is included
  27. The quote doesn't say how long its prices hold
  28. The quote offers an option your spec mentions
  29. Your quantity lands on a different price break on the quote
31

Price and math

Every line worked out, then worked out again

  1. Waste % assumed
  2. Freight is a % with no quote giving it
  3. Prices or rates older than N months
  4. Price per SF more than 20% off your recent bids
  5. Bid Log total doesn't match the estimate
  6. Alternates or unit prices to check
  7. Numbers you typed instead of the app's
  8. Prices that look like placeholders
  9. Materials with no price, SAMPLE rates, items added with no amount
  10. Piece length not set
  11. An option group's pick has no price or count
  12. Box in SF but the formula counts tiles
  13. A material's count missing or looks wrong
  14. An item names a material that counts nothing
  15. A material counts nothing, so it isn't priced (with its dollars)
  16. A main material counts nothing though the takeoff has area for it
  17. Labor lines with no hours
  18. A $0.00 price
  19. Bond on with no rate
  20. Second check: every line worked out again from scratch gives a different number
  21. Waste counted twice
  22. Crew days: hours a day or crew size blank
  23. A formula step cuts the count
  24. One line covers several types: same or different?
  25. A labor line skips items
  26. Labor hours don't match count ÷ speed, or boxes don't match
  27. Is a labor rate pieces an hour or units an hour?
  28. Mileage has no $ a mile
  29. Phased work: a trip for each phase?
  30. A labor % applies to all the labor, not just one wall type
  31. A material has no labor line that installs it
27

Proposal

The proposal and the GC's bid form, read back to the cent

  1. No estimate yet
  2. An alternate or unit price prints "No bid"
  3. Addenda not read, so not acknowledged
  4. The GC's bid form isn't checked yet
  5. Your form has no base bid blank
  6. The form has no place to acknowledge addenda
  7. Exclusions or qualifications won't print
  8. Alternates won't print, or the form asks for one the bid doesn't have
  9. A blank gets the wrong number (an alternate's blank gets the base bid)
  10. Another trade's line stays on the form with a blank price
  11. A form blank is empty
  12. Read-back of the finished file fails (base bid to the cent, amount in words, exclusions once, addenda, stray $ amounts)
  13. Company name blank
  14. No GC on the bid
  15. Your form has no spots set, so the app makes its own PDF
  16. An exclusion from a drawing note needs its wording typed
  17. Edited proposal text has a $ amount that isn't one of this bid's numbers
  18. Exclusions still in starter wording
  19. No spec book, so the proposal can't name the spec section
  20. No plan set, so the proposal can't say which plans it's based on
  21. The plan set has no date for the proposal to cite
  22. The scope words don't name an item you priced
  23. Your job notes say something is excluded, but the exclusions don't
  24. The proposal and your job notes disagree
  25. An alternate prints $0 (No change)
  26. The proposal names tile or grid that isn't in the price
  27. The spec was read again after the proposal went out
20

After you win

Contract, POs, pay apps, daily logs, RFIs and submittals

  1. Won is blocked by open estimate items or red spec changes
  2. A PO is more than 1% over budget, or prices are still open
  3. Contract vs your bid: amount, retainage, dates, exclusions kept, added scope, addenda listed
  4. An RFI unanswered for 5 working days
  5. Submittal package stops (tile has 6 of its own; ceilings have built-in rules; other trades get starter checks)
  6. A PO has no supplier typed
  7. The quote a PO came from is gone from the bid
  8. A PO item isn't on that supplier's quote
  9. A PO unit differs from how the quote sells it
  10. A PO price came from your price sheet, not a quote
  11. A pay app's period, GC or retainage is blank
  12. Pay app lines don't add up to the contract
  13. Billing is ahead of the progress shown
  14. Billing is less than the last application
  15. Stored materials are more than the line's balance
  16. A pay app bills less than already paid, or $0 this period
  17. A worker is on two daily logs for the same day
  18. A worker's hours across the logs don't fit in a day
  19. Two reads of a log photo disagree
  20. A log line isn't matched to a task

Your next bid, checked before you send it.

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